Company formation Registration - HOME

Delivery requirements
Disclosure requirements
Insolvency, winding up and closure
Quality of documents
Further information

Disclosure requirements

1. Must company information be displayed at its business premises?

An overseas company that carries on business in the UK should continuously display a sign with its company name (the name registered at Companies House) and the country in which it is incorporated continuously at:

every location in the UK at which it carries on business (unless it is primarily used for living accommodation or if the company’s activities are likely to attract violent objections);
the service address of every person resident in the UK authorised to accept service of document on behalf of the company;
The company must display the sign with its company name and country of incorporation:

in characters that can be read with the naked eye.
In such a way that visitors to that office, place or location may easily see it.
so that it can be seen at any time, i.e. not only during business hours;
continuously, but if the location is shared by six or more companies, each such company is only required to display its registered name for at least fifteen continuous seconds at least once in every three minutes.

2. What details must the company show on its business communications and website?

Every overseas company must include the company’s name in all forms of business correspondence and documentation used for carrying on business activities in the UK, whether in hard copy or electronic, including:

business letters, notices and other official publications;
business emails;
bills of exchange, promissory notes, endorsements and order forms;
cheques purporting to be signed by or on behalf of the company, order forms;
orders for money, goods or services purporting to be signed by or on behalf of the company;
bills of parcels, invoices and other demands for payments, receipts, and letters of credit;
applications for licenses to carry on a trade or activity, bills of parcel; and
An overseas company must also state the following particulars on all business letters, order forms and websites that are used in carrying on business in the UK:

the company’s country of incorporation;
the identity of the registry, if any, in which the company is registered in its country of incorporation;
if applicable, the number with which the company is registered in that registry;
the location of its head office;
the legal form of the company;
whether the liability of the members of the company is limited, whether the company is limited;
if applicable, whether the company is being wound up or is subject to other insolvency proceedings; and
if there is a reference to the amount of share capital on business letters, order forms or websites, the reference must be shown as paid up share capital.
In addition, if the overseas company has registered a UK establishment at Companies House, then it must state where the UK establishment is registered and its registered number on:

business letters,
order forms, and
The disclosure of all this information must be in characters that can be read with the naked eye.

3. Do overseas companies have to display directors' names on business letters?

If a company decides to include the name of a director or directors (other than in the text or as a signatory) on business letters it must disclose the names of all the directors. In the case of a body corporate or legal person, it must disclose its corporate or firm name.

The disclosure of this information must be in characters that can be read with the naked eye.